Dues

The dues that clubs pay to Rotary through the semiannual report (SAR) allow the Secretariat to provide high-quality support to Rotarians around the world.

Here are some suggestions for club officers who submit SAR dues:

1. Keep membership information current and accurate. Use Member Access or your local system to:

   a.   Update information at least twice a year, and no later than 1 June and 1 December.

   b.  Make sure that the names of all current officers are correctly entered in the system and that all future officers are named no later than 31 May.

   c.  Ensure that email addresses for all members, especially current and future officers, are current.

   d.  Set up a club email address that can be transitioned to future officers in order to help maintain a consistent flow of communications with Rotary.

2. Add Rotary email addresses to your contacts. To help ensure that email from Rotary is not rejected or filtered as spam, add rotary_international_sar@microdg.com and ri_club_finance@rotaryintl.org to your email contacts. 
3. Go paperless. Update your email preferences in Member Access to receive only the electronic copy of the SAR.

RI per capita dues are as follows:

• $26.00 per half year in 2012-13
• $26.50 per half year in 2013-14

All clubs will also be billed $1 per person on their July semiannual invoice to help defray the costs of the Council on Legislation, which meets every three years. Some semiannual invoices may also include variable charges for The Rotarian magazine (subscriptions to Rotary regional magazines are billed separately), and variable fees for insurance (U.S. clubs only). See the Manual of Procedure for more information.

Payment of dues

All club semiannual dues are due and payable on 1 July and 1 January. Every named club officer will receive an electronic copy of the SAR at the end of June and December. Every named club secretary will receive a paper semiannual report packet, which includes the dues invoice, in early July and early January (unless your club has opted out of the paper SAR). If your club has not received a packet by the third week of July or January, please send a request for a replacement packet to data@rotary.org, including your club name and number and delivery address or fax number. Remember, club dues are due and payable even if you have not received the packet.

Rotary International exchange rates are re-evaluated monthly. Payments will be received and credited at the official RI exchange rate applicable at the time payment is received. Please refer to the exchange rates page in order to see Rotary’s current exchange rates.

Club presidents, treasurers, and secretaries can pay semiannual dues in several ways: 

• Online through Member Access via credit card
• Check or draft with the semiannual dues packet
• Wire transfer

If you have questions about the semiannual dues invoice or need information about where to send payments, please contact your RI financial representative.

Club membership data

For the most accurate semiannual dues invoice, please make sure your club’s membership information is up to date by no later than 1 December for the January SAR and 1 June for the July SAR. Any changes made after those dates will not be reflected on your club’s SAR or dues account.

Your club’s membership information can be updated in one of these ways:

• Your club president or secretary can update the data in your local system.
• Your club president or secretary can update the data through the Update Membership Data link in Member Access.
• Your club secretary can fill out the Membership Data Form (PDF).

Important note: Even if your club updates its membership information online, a copy of the completed and signed worksheet (PDF) must be submitted to RI Data Services by fax at 847-733-9340 or sent to data@rotary.org . The worksheet should indicate the club name, club number, officers’ names, and the number of members and subscriptions for the semiannual report period. This information is needed for RI to adjust your club’s semiannual dues balance and to satisfy the SAR submission requirement.

Remember, to use Member Access, club presidents and secretaries will first need to register. For more information, visit the Rotary E-Learning Center.

Consequences for nonpayment of club dues

Clubs that have not paid their RI dues within six months of the due date will be terminated. Clubs will then have one year to fulfill the following reinstatement requirements:

Within 90 days from the termination date, clubs must

• Pay all outstanding financial obligations at the time of termination
• Pay all semiannual dues that continue to accrue thereafter
• Pay a $10 per member reinstatement fee
• Submit updated membership lists for the two most recent periods

Between 91 and 365 days after the termination date, clubs must

• Pay all outstanding financial obligations at the time of termination
• Pay all semiannual dues that continue to accrue thereafter
• Pay a $10 per member reinstatement fee
• Pay a $15 per member application fee
• Complete and submit a reinstatement application and updated membership lists

Reinstatement is not possible more than 365 days from the termination date. After that time, the club termination is permanent, and the club loses its name, history, and charter.